Users
Invite team members, assign roles and buildings, and manage who has access to what.
Via Users in the admin menu, you invite colleagues, assign roles and determine who has access to which buildings.
Roles
AquaTrace has three roles, each with its own set of tasks:
- User — records measurements and views their own sessions.
- Reporting — views the dashboard, reports and sessions.
- Admin — has full access, including settings, users, thresholds and billing.
Inviting someone
Click Invite user, enter the email address, choose a role and the buildings the person will have access to. The invitee receives an email with a link to accept the invitation and set their password. For pending invitations, you can resend the email.
Access per building
You can restrict a user to one or more buildings. For example, a user then only sees the location where they work. Administrators keep access to the entire organization.
Managing users
From the overview you update names and roles, change building access, and deactivate or reactivate users. A deactivated user can no longer log in, but their historical measurements are kept. Deactivating is temporary: the user still counts toward your subscription.
Is an account no longer needed? Delete the user. Access ends immediately and the user no longer counts toward your subscription. Measurements they entered stay, under their name. Inviting the same email address again within 30 days restores the account; after that the account is permanently anonymised.
Resetting two-step verification
Has someone lost their phone and their recovery codes? In the user overview, you see in the Two-step column who has set up two-step verification. Choose Reset two-step verification for that user. The user is signed out everywhere, and their authenticator app, email codes and recovery codes are removed. We email the user to let them know.
If your organization requires two-step verification, the user must set it up again at their next sign-in.